Article V: Meetings


Section 1.           

The General Convention shall be held biennially within the last twelve days in July at a location set by the General Convention at its meeting four years preceding its determination. In the event of an emergency or circumstances which in the discretion of the Metropolitan Archbishop and the Board of Trustees justify the postponement or a change in the time, place or bidding for a future convention, such postponement and/or change in the time, place or bid therefore shall be valid.

 

Section 2.  Special Convention

A.

The Metropolitan Archbishop may call a Special Convention at any time he deems it necessary and advisable.

B.

Upon a petition by a two-thirds (2/3) majority of parishes of the Archdiocese in good standing to the Metropolitan Archbishop and the Board of Trustees for a special convention, the Metropolitan Archbishop and the Board of Trustees shall call a special convention.

C.

The time and place of such convention shall be fixed by those responsible for calling such convention.

 

Section 3.   Notices for Convention

A.     

Notices for regular conventions shall be sent to all parishes and communities of the Archdiocese and to all those who are entitled to be represented at the convention no less than sixty (60) days prior to the date of the convention.

B.

All notices for special convention shall state the purpose for which the convention is being called and shall be sent by mail that will positively certify receipt by signature no less than thirty (30) days in advance of the date of such convention to all parishes and communities of the Archdiocese and to all those who are entitled to be represented at a convention.

 

Section 4. Delegates

A.     

All pastors, full-time assistant pastors, retired pastors , and Diocesan Bishops of this Archdiocese and all full-time clergy directly employed by the Archdiocese shall be delegates to any convention and shall each  be entitled to one (1) vote in person or by written proxy.

B.     

Each one hundred (100) persons or any fraction of one hundred (100) which exceeds fifty (50) persons in every parish or community, in good standing in the Archdiocese, shall be represented by one lay delegate at a convention. Each delegate may vote on behalf of one hundred (100) persons in his parish or community or on behalf of any fraction of one hundred (100) exceeding fifty (50) in number. A parish or community may send as many delegates or written proxies as it wishes without affecting its right to have cast in its behalf the votes to which it is entitled. These delegates shall be elected in accordance with the provisions of the local parish constitution and by-laws and be faithful Orthodox in good standing under the rules of their parish or community and the Archdiocese.

C.

(1)  All regular members of the Board of Trustees of the Archdiocese shall be delegates at large and shall be entitled to one vote.

(2)  Each Diocesan Fellowship of St. John the Divine shall be represented by as many delegates as it wishes to send and each Diocesan Fellowship of St. John the Divine shall be entitled to one (1) vote.

(3)  Each Diocesan SOYO shall be represented by as many delegates as it wishes to send and each Diocesan SOYO shall be entitled to one (1) vote and the NAC president shall be a delegate and shall be entitled to one (1) vote.

(4)  Each Diocesan AOCWNA (Antiochian Orthodox Christian Women of North America) shall be represented by as many delegates as it wishes to send and each Diocesan AOCWNA shall be entitled to one (1) vote.

(5)  Each Diocesan Order of St. Ignatius of Antioch shall be represented by as many delegates as it wishes to send and each Diocesan Order of St. Ignatius of Antioch shall be entitled to one (1) vote.

D.     

A delegate’s proxy shall be recognized if it bears the signature of the pastor and/or chairman of the Parish Council. The proxy of a priest shall be recognized with the approval of the Metropolitan Archbishop or the presiding officer of the Convention or his duly appointed representative. A proxy by telegram will be accepted in an emergency if it is approved by the Metropolitan Archbishop or the presiding officer of the convention or his duly appointed representative.

 

Section 5. Convention Officers

A.     

The Metropolitan Archbishop or his duly appointed representative shall preside over all conventions.

B.     

The Metropolitan Archbishop or his duly appointed representative shall appoint the following officers of the convention: A lay vice-chairman, a secretary or secretaries, sergeants at arms and one or more parliamentarians.

C.     

The secretaries shall be responsible for recording the minutes of the convention.

D.     

In the event of prolonged absence, disability or death of the Metropolitan Archbishop, his duly appointed representative or upon the failure to so appoint, the Senior Diocesan  Bishop, or if none, the Vicar General shall preside at a convention.

 

Section 6. Quorum

A majority of the established churches and organizations which are under the jurisdiction of the Archdiocese represented by delegates (either in person or by written proxies), together with a majority of active clergy of the Archdiocese, (either) in person or by written proxies) shall constitute a Quorum for the transaction of business at all conventions.